System help

Athlete

• View your own profile and stats
• Match and results history
• Edit personal information

Organization

• Create and manage tournaments
• Generate tournament brackets
• Referee matches (operator panel)
• Manage scoreboards and info screens
• Edit the bracket and replace participants

Administrator

• All organization capabilities
• Approve new organizations
• Manage all tournaments
• Admin panel

Creating a tournament

1. Go to the section "Tournaments"
2. Click "Create tournament"
3. Fill in the details: name, date, location
4. Specify the number of tatami (mats)
5. Configure the rules (match time, osaekomi thresholds)

Category system

When creating a tournament, two modes of working with categories are available:

Category builder (recommended)

• Choose an age group (U12, U14, Cadets, Juniors, Seniors, Veterans)
• Choose gender (male, female, mixed)
• Choose a weight category from the IJF list or enter a custom weight
• Quick presets to add all weights of an age group

Custom categories

• Enter category names manually, separated by commas
• Suitable for non-standard competition formats

Custom age groups

For children and youth tournaments you can create your own age groups:

• Enter the group name (e.g. "10-12 years")
• Set the age range
• Configure the match time for the group

Category settings

• Format: knockout, round-robin, or with repechage
• Individual match time
• Osaekomi thresholds for awarding scores

Tournament statuses

• Planned — tournament created, participants can be added
• Active — tournament started, refereeing in progress
• Finished — all matches have been held

Number of tatami

The system supports up to 10 tatami at once. Each tatami has:

• Its own operator panel
• Its own scoreboard for the projector
• Its own match queue

Athlete application

An athlete can apply to a planned tournament on their own. Open the tournament page and click "Apply". The organizer will receive a notification and approve or reject the application.

Registration by the organizer

The organizer can add athletes to a tournament directly:

• Select one or more athletes from the database
• Create a new athlete right on the tournament page
• Import a list from Excel (download the template on the tournament page)

Application statuses

• Pending — application submitted, awaiting the organizer's decision
• Approved — athlete added to the tournament
• Rejected — application rejected
• Withdrawn — athlete canceled the application themselves

Bracket types

• Knockout system — the loser is eliminated, up to 1024 participants
• Round-robin system — everyone fights everyone, places decided by points
• With repechage matches — knockout + a second chance at bronze (2 bronze medals)

Generating the bracket

1. Add all athletes to the category
2. Click "Generate bracket"
3. The system will run the draw automatically
4. With an odd number of participants, one athlete automatically advances to the next round

Seeding athletes

For a fairer draw you can specify seeded athletes (up to 4 per category). Seeds are spread across different quarters of the bracket so they do not meet in the early stages.

Editing the bracket

After generation you can edit the participants of matches:

• Open the operator panel
• Click "Participants"
• Select the athletes you need
• Click "Save" to write to the bracket

Exporting the protocol

The results of each category can be exported to Excel. On the tournament page click "Protocol" next to the desired category.

Repechage matches (international system)

When repechage matches are used, athletes who lose in the quarterfinals get a second chance:

• Two repechage branches (A and B)
• Repechage winners face the semifinal losers
• Two bronze matches = two bronze medals

Operator panel

The operator panel is the main refereeing tool. Access it via the "Refereeing" menu → choose a tournament → tatami → "Operator".

Loading a match

• Manually: select the category, round and match from the lists, then click "Load"
• Automatically: click "AUTO" — the system picks the next match taking rest time into account

Managing the bout

• Timer: start/stop button, time-adjustment buttons
• Scores: +IPPON, +WAZA, +YUKO to award, minus buttons to undo
• Shido: +SHIDO adds a penalty (3 shido = hansoku-make)
• Osaekomi: the OSAE KOMI button starts a hold with automatic scoring

Finishing a match

1. Click "FINISH"
2. The system determines the winner by points
3. The result is saved to the bracket
4. The winner automatically advances to the next round

Scoreboard for the projector

The scoreboard opens in a separate window and is meant for output to a projector or large screen.

• Menu "Refereeing" → tournament → tatami → "Scoreboard (external)"
• It opens in a new tab
• Press F11 for fullscreen mode

Synchronization

The scoreboard syncs with the operator panel instantly:

• The timer updates instantly
• Scores appear with animation
• Osaekomi is shown with a pulse
• Golden Score is highlighted in yellow

Built-in operator scoreboard

The operator panel contains a built-in scoreboard. You can:

• Collapse/expand the control panel (menu button)
• Enable fullscreen mode (the corresponding button)
• Use it as the main scoreboard at small tournaments

Info screen

Shows current and upcoming matches for spectators and participants. Perfect for placing in a lobby or waiting area.

• Displays all tatami of the tournament at once
• Current match with names, category and avatars
• List of upcoming matches
• Automatic real-time updates

To open: menu "Refereeing" → tournament → "Info screen (all tatami)"

Match queue

A separate screen with a detailed queue of upcoming matches for each tatami. Shows the category, round and participants. Updates automatically.

To open: menu "Refereeing" → tournament → "Match queue"

Athlete profiles

Each athlete has a profile with information:

• Full name and avatar
• Club and country
• Weight category and rank
• Year of birth

Statistics

• Number of wins and losses
• Win rate
• Match history with results
• Ranking among all athletes

Adding athletes

1. Section "Athletes" → "Add athlete"
2. Fill in the required fields (last name, first name)
3. Upload an avatar (optional)
4. Save the profile

Country flags

The system supports flags of all countries. Enter the two-letter country code (KZ, RU, JP, etc.) to show the flag on the scoreboard.

Where notifications arrive

• On the site — the bell in the top menu. Unread ones are marked with a counter.
• By email — if you verified your email at registration. Notification types can be configured.
• Browser push — pop-up notifications on the desktop (must be allowed in the browser).

Which notifications arrive

• Approval or rejection of a tournament application
• A new athlete application (for the organizer)
• Tournament start
• System updates

Scores

• Ippon (100 points) — a clean win, the match ends
• Waza-ari (10 points) — a medium score, 2 waza-ari = ippon
• Yuko (1 point) — a minor score (brought back into the rules)

Penalties

• Shido — a warning for passivity or a violation
• 3 shido = Hansoku-make — disqualification, the win goes to the opponent

Osaekomi (hold-down)

Automatic scoring based on hold-down time:

• 5 seconds → Yuko
• 10 seconds → Waza-ari
• 20 seconds → Ippon

Golden Score

Extra time in case of a draw. The first score or shido ends the match.

Configuring the rules

All parameters are configurable:

• Match time (4 minutes by default)
• Osaekomi thresholds
• Maximum number of shido
• Individual settings per category